Minnesota CCAP providers
The DCYF attendance file, ready to check and download.
Licensed Minnesota centers that take CCAP must put enrollment and attendance into the Provider Hub. HubiCare keeps the electronic daily record at the door and builds the Hub's import file for each billing period, so the upload is a check and a download, not a week of typing.
What you get
What the DCYF file screen does
DCYF's own template
Child name and date of birth, time in and out, and the full name of the adult who signed, in the column headers the Hub's import expects.
Checked before you download
Missing sign-outs, a date of birth not on file, or a door tablet still sending yesterday's events are listed first, so the file goes in clean.
Who signed, every time
Every door event records which adult signed, how, on which device and when; corrections keep the original and the reason, as DCYF expects.
The enrollment file too
The Hub's household and enrollment import file in the same template, with guardians and relationships, from the same records.
How it works
From the door to the Hub
Record attendance at the door
Families sign in and out on the tablet with their code; the record shows the time and the person. Paper is not needed.
Choose the billing period
On Attendance → DCYF files, pick the two-week period. HubiCare lists what to fix, then builds the CSV.
Download, then upload in the Hub
You download the file and upload it in the Provider Hub's Import Attendance, within DCYF's deadline. HubiCare never sends it for you.
Questions
Questions about the DCYF file
- Does HubiCare send attendance to DCYF?
- No. The director reviews the file, downloads it and uploads it in the Provider Hub. HubiCare is not one of the vendors integrated directly with the Hub.
- What if a family forgot to sign out?
- The check lists the row. The director corrects it with the real time; the correction keeps the original entry, who changed it and when.
- Which sites see the DCYF files screen?
- Sites licensed as Minnesota child care: a center under Rule 3 or chapter 142H, or family child care under Rule 2. Schools and other programs download attendance from Reports instead.
See HubiCare for your program
Tell us about your program and we will reply with a quote and a time for a short walkthrough. Pricing depends on your program's size.
No self-service signup: every program is set up with a person from HubiCare.